Event Safety Management

 

Are you planning on hosting a large public event? Have you strategized your event safety plan? Ensuring that your event runs smoothly may require a team of planners, chefs, caterers, waitrons, and bartenders. Additionally, it is just as important to thoroughly research your event safety requirements such as personnel, plans and backup in the event of an emergency. Mantis Security is one of the top security companies in South Africa that can work hand in hand with you to create a tailored security plan that will meet your needs. It is naturally more difficult to plan for unknown variables, but safety procedures should be put in place and well-documented either way.  

White Uniform | Mantis Security Mantis Security holds roughly 3 decades of experience in threat management and mitigation, and we pride ourselves on our multi-layered safety approach. There is no need for you to worry about the finer details of securing your event – simply get in touch with us today to discuss your needs and allow us to tailor a solution for keeping your public event safe and secure.  

 

What Does An Event Safety Management Plan Include? 

Planning is the foundation for the success of any event. To save time and money, a professional private security company such as Mantis Security should be contracted at the earliest stages. This will allow for our security professionals to offer advice  before substantial costs are incurred and will allow for losses to be avoided. Crowd Management and Safety can be adversely affected through the occupant capacity and number of fire exits required for the capacity in a marquee structure can be identified at an early stage providing the event organizer with accurate budgeting forecasts. 

  • Risk Assessments 

The complexity of the event will determine the length and thoroughness of your health and safety risk assessment. For a simple event, a standard risk assessment is sufficient, addressing specific issues that may arise at the event that would endanger any staff, attendees, and any members of the public/anyone who could be impacted. 

For more complex events, you may need an event safety management plan when conceptualizing the event. You could also hire a private security company to make sure that all your ideas and safety needs are being taken into account. 

  • Take all measure to reduce possible risks and threats 

Managing and mitigating risk at your event involves identifying what could go wrong within reason, and putting measures in place to make sure those risks are lessened or eliminated. This may include bag searches, armed guards, patrols and even law enforcement as a backup if the event is on that scale. 

  • Implement an emergency plan that covers all aspects and possible threats 

Every event safety plan needs an emergency plan in case of the need to evacuate due to a fire or any other circumstances. Among the list of security companies in South Africa, Mantis Security would ensure that your staff would be prepared on what to do in case of emergency, how you would let people know about the emergency (i.e. radio, mobile phones, coded messages), and who will make statements about the incident to the authorities and emergency services. You’ll also need a contingency plan as part of your safety plan. The contingency plan should be discussed with the private security guard company that you’re working with, as well as emergency services. Both the security company and law enforcement should have a copy of your finalized plan. 

  • A crowd management plan needs to be drawn up and implemented beforehand 

Mantis Security - Construction ToolsWhen there are large crowds of people, safety is immediately compromised. Therefore, your event safety plan needs to include a way to control crowds. For example, if there are tickets sold at the door, how will you manage large influxes of people in certain areas? Make sure you have a plan for ensuring that guests go where they should, and that there are no back doors or gates that allow people to go outside the event area where they could potentially be injured. 

 

Below we will also discuss ways that you as an event-goer can ensure your safety at public events. 

How to Keep Yourself Safe at Public Events 

  • Be Aware 

We have a tendency to blur out environmental details, and often don’t notice subtle but important changes. Make a conscious effort to stay aware no matter where you go. If you see someone trying to avoid cameras, carrying a strange bag or just seemingly acting suspicious, trust your instincts. Notify authorities or staff of a security company if you feel unsafe. Your own intuition is a powerful way to keep yourself safe. 

  • Know How to Leave – Quickly 

The first thing to do when you arrive at a public event is to figure out exactly how you leave in an emergency. Try to identify at least two or more exit points. Panic in a crowd can lead to altercations, and although it doesn’t necessarily lead to violent events, it is still suggested that you know how to exit quickly in an emergency situation. Be ready to leave through whatever means possible should something arise. 

  • Locate Security Constantly 

Along with knowing where the emergency exits are located, you should also be able to put eyes on a security officer at any time during the event. You don’t have to follow security around in order to be safe, but you should stay in close proximity if you can. 

Knowing where security officers are located in the event also increases the likelihood that you can seek their assistance or notify them if anyone is acting suspiciously or causing problems. 

  • Have a Plan 

Discuss with your family and friends what to do in case you get separated. Make sure you have a designated meet-up location inside and just outside of the event. Have charged cell phones on hand and be sure to program each other’s numbers in on speed dial options. 

 

Summing Up  

When promoters plan public events, safety should be their top priority. Hiring Mantis Security, one of the top security companies in South Africa to provide a safe location, and creating rules for the event are a just a few of the important ways they should strive to keep you safe. 

 

Put Security in Trusted Hands with Mantis Security, call us today,  

Johannesburg: 0861 101 000 

Pretoria: 0861 101 000 
 
For more information visit our website – https://mantissecurity.co.za/ 

Special Events & Function Security – The Importance of Having Security at Your Events

Whether you are planning a business conference, an extravagant family wedding, or hosting a VIP event, event security should be high on your priority list. Ensuring you have security on the premises during any event is a sure way to keep all guests safe and ensure peace of mind throughout the proceedings.

Benefits of Hiring a Security Company for Special Events and Functions

Having security working onsite for any event you host is not only a way to give you and your guests comfort and security, but it also helps to add to the level of professionalism you have, especially when you are hosting corporate events and conferences. By providing security and protection, you are showing potential business partners, investors and associates that you genuinely care for their well-being as well as their own personal interests.

Whether you are planning a private gathering or hosting a formal work event, having a security team on your side is highly recommended to keep everyone safe and protected at all times.

Recent criminal attacks have shown the importance of proper event safety and security planning, and the value of effective emergency response. Sporting events, fairs, festivals, concerts, conferences, fund raisers, political campaigns, and exhibitions, by their very nature attract crowds and may also become targets for crimes such as theft, robbery, assault and even terrorism.

These events become bigger targets as crowds assemble and grow. They may also become opportunities for special interest groups to publicly demonstrate. Poor event planning, management, crowd control, security, and ineffective emergency response, increase the likelihood of injuries, property damage and even catastrophic attacks.

Proper event safety and security must be tailored to each specific event and potential exposure.

How Does Mantis Security Ensure Safety at Events and Functions?

Mantis Security can provide a full range of bespoke corporate and special event security services with guaranteed professionalism and reliability. Our corporate event security services are individually tailored to our client’s requirements and our expert security operations are thoroughly planned with your team and all stakeholders, including police and other local authorities.

We have a wealth of experience in providing special in-depth management of your event including the build/breakdown phases of your event, health and safety measures, admittance of authorized personnel and guests, parking restrictions, overnight security and more. We also provide the highest calibre of guards and stewards who are well-trained, courteous and vigilant in their duties.

 

Keen to enjoy the freedom of having your event or function fully covered by trained professionals? Click here to get in touch with us today!

 

Source credits: http://www.sterlingprotective.com/news/hiring-a-security-guard-for-an-event-benefits-and-roles-of-event-security/

https://www.linkedin.com/pulse/importance-proper-event-safety-security-your-events-james-tobin

 

Cover Image Credit:Security Guard South Florida

Security At Special Events And Functions: The Top 5 Security Types For Public Events

At some stage in any person’s life, they may have attended some or other public event, i.e. a rugby match, a music festival, a craft fair or a concert. With any of these types of public events, Security is of the utmost importance.

“Sporting events, fairs, festivals, concerts, conferences, fund raisers, political campaigns, and exhibitions, by their very nature attract crowds and may also become targets for crimes such as theft, robbery, assault and terrorism. These events become bigger targets as crowds assemble and grow. They may also become opportunities for special interest groups to publicly demonstrate. Poor event planning, management, crowd control, security, and ineffective emergency response, increase the likelihood of injuries, property damage and even catastrophic attacks.”

The Top 5 Security Types For Public Events

There are different aspects to consider when planning Public Events. The Security should be focused on the following elements:

  • Monitoring Guest List, Allowing Only Approved Personnel Entrance
    • You will need to have some specialised Security to assist in this regard and ensure that they are aware of who is working at the event. They should be provided with the necessary tools and documentation to be able to perform this function.
  • Parking Lot Security, Keeping An Eye On Cars, And Guests’ Valuables
    • Security Personnel should be vigilant in this regard and know how to deter any culprits who may want to cause a stir.
  • Offer To Call A Cab For Guests Who Are Unable To Drive Home
    • Some Security Services may include the monitoring of guests to ensure that they do not drive while under the influence; and provide them with a service to call a family member, friend or a cab service to drive them home.
  • Call EMS Services In The Case Of A Medical Situation
    • In the event that a medical situation may occur, it would be good to have Security Personnel on site who can contact the relevant EMS services to assist with this type of situation, as well as manage the crowd and prevent them from interfering with a possibly bad medical case.
  • Provide A Visible Deterrent To Any Would-Be Intruders
    • The most important of all, is having Security Personnel that are visible to all guests as well as any culprits who may want to cause trouble at your Public Event. These Personnel should be dressed in uniform and depending on your requirements based on your risk assessment of the event, carry fire arms.

How Does Mantis Security Ensure Safety At Special Events And Functions?

Mantis Security can provide a full range of bespoke corporate and special event security services with guaranteed professionalism and reliability. Our corporate event security services are individually tailored to our client’s requirements and our expert security operations are thoroughly planned with your team and all stakeholders, including police and other local authorities.

We have a wealth of experience in providing special in-depth management of your event including the build/breakdown phases of your event, health and safety measures, admittance of authorized personnel and guests, parking restrictions, overnight security and more. We also provide the highest calibre of guards and stewards who are well-trained, courteous and vigilant in their duties.

To find out more about staying safe at a Public Event, click here.

To read more about The Importance of Having Security at Your Events, click here.

To get a quote for Security for your Special Event or function, click here!

Source credits:

https://www.linkedin.com/pulse/importance-proper-event-safety-security-your-events-james-tobin/

http://www.sterlingprotective.com/news/hiring-a-security-guard-for-an-event-benefits-and-roles-of-event-security/

All opinions expressed in this article are not the onus of the publisher nor supplier.